As a NAPIPM Executive Advisory Council member, you will have many opportunities to contribute your ideas and help shape policy that governs public assistance programs. The success of NAPIPM depends on an active membership and pro-active Executive Advisory Council members.
Members of the Executive Advisory Council are key to gathering information used to advocate change. APHSA and NAPIPM also rely on the Executive Advisory Council to share information with members in the states in their region. This professional networking helps APHSA and NAPIPM ensure that the federal agencies develop public assistance policies that meet the needs of the citizens without unreasonable burdens to the states.
The Executive Advisory Council meets monthly by teleconference. Lasting about an hour, the members share news from their region and at the national level. This also is an opportunity to seek support from APHSA on issues affecting performance in public assistance programs.
The Executive Advisory Council meets in-person during the annual NAPIPM conference. Other in-person meetings may be called at the regular winter, spring, and summer APHSA meetings, or as needed by a vote of the Board.
The Executive Adivisory Council governs NAPIPM according to the association’s published By-Laws. Executive Advisory Council officers include: the President, Past President, Vice President, Secretary, Treasurer, and regional directors. Three APHSA representatives are advisors to the Executive Advisory Council in the following areas: program policy, data collection and performance measuring, and conference planning.
NAPIPM members nominate and vote to elect officers to the Executive Advisory Council. During the annual conference, members in each of the regions select a Regional Director to represent their region on the Executive Advisory Council. Officers and regional directors have a two-year term.
The mission of the National Association for Program Information and Performance Measurement is to promote and enhance excellence in the planning and administration of the state human service programs through the development, collection, analysis, and evaluation of program data, and outcomes and performance information for use in informed decision making.
Click here for a printable, brochure version of Executive Advisory Council duties (PDF).
The Regional Directors on the Executive Advisory Council play a key role in communicating issues to and from the states in their region. The Directors often learn of upcoming federal policy changes, proposed legislation, and unforeseen problems encountered by other states when implementing new policies. This information when shared with other states in their region helps bring about changes needed for effective application of public assistance programs.
Depending on the needs in your region, you develop communication links with regional NAPIPM members. Some regions use monthly teleconferences, others rely more on e-mail to share information. In large regions, or if the Director’s interest is primarily one program, other members can volunteer to help the Director share the information. At a minimum, you will need to forward copies of documents by mail, e-mail, or fax to states in your region.
The Executive Advisory Council’s Secretary takes and distributes to Executive Advisory Council members the minutes to every meeting, and oversees the publishing of the directory on the website. The Secretary also ensures that the meeting notices go out as required in the By-Laws. Depending on the task and tools available to the Secretary, distribution can be in hard copy or electronic forms.
APHSA administers the NAPIPM financial accounts. The Executive Advisory Council’s Treasurer receives monthly accounting reports from APHSA. The treasurer ensures the accounting is accurate, tracks encumbrances, and authorizing invoices for payment. The Treasurer’s most important task is helping the conference planning committee estimate costs, project revenues, and reconcile the conference finances. The Treasurer maintains all fiscal records, and is one of the two signature authorities.
In absence of the President, the Vice-President performs the duties of the President. In addition, the Vice-President acts as the annual NAPIPM conference coordinator. This includes working closely with APHSA on related contracts, organizing a committee, developing materials, coordinating events, and keeping the Board updated on progress.
The President is the principal executive officer of NAPIPM. In general, the President supervises and controls all of the business and affairs of the association. Tasks include presiding at all meetings, nominating TAG and Committee Chairs, serving as a member of the APHSA affiliate Presidents’ Council, formally expressing the position of NAPIPM, and serving as the primary liaison with APHSA. The President has signature authority on NAPIPM documents and expenditures.
The Past-President has a unique and critical role on the Executive Advisory Council. As an experienced NAPIPM BExecutive Advisory Council member, the Past-President acts as advisor to the new President. This is particularly important during the first year’s transition, and may include attending the Affiliate Presidents’ meeting in the President’s absence and assisting with conference planning.
The Executive Advisory Council’s executive officers and the regional directors are the voting members. A majority of the members of the Executive Advisory Council participating in a meeting shall constitute a quorum for the transaction of NAPIPM business. A majority of those present at the business meeting shall be necessary for the transaction of business items raised and discussed at the meeting. At any meeting of the members, a member may vote either in person or by proxy.
The committees and Technical Advisory Groups (TAGs) are the heart of the association. The President nominates the TAG or Committee Chair, and the Board votes to approve the nomination. These groups work one-on-one with representatives from the federal agencies. The Chair participates in teleconferences to keep the association informed. They help develop position papers, formally propose changes to federal procedures, analyze, and formally comment on proposed federal changes. Committees also help identify speakers and topics for conference workshops. Committee and TAG Chairs are advisory members of the Board (non-voting).
Some of the committees or Technical Advisory Groups are: Communication, Conference, Child Care, Child Support, TANF, Food Stamps, Medicaid, and Election/Nomination.